University of Ghana: Step-by-step guide to withdrawing if your CGPA falls below 1.00

• The University of Ghana has directed undergraduate students who finish the 2025/2026 academic year with a Cumulative Grade Point Average (CGPA) below 1.00 to withdraw from their programmes, stressing that there is no provision for probation under the cited regulation.

• Affected students must check their CGPAs on the MIS Web portal and submit a “Withdrawal Request” through the STS portal using their student ID and PIN. Some schools or departments will initiate the process on behalf of students in certain programmes.

• Students seeking clarification or support have been advised to contact their respective College Academic Offices or the university’s Careers and Counselling Directorate.

The directive was announced in a notice from the Academic Affairs Directorate published on the university’s official Facebook page. It draws attention to Section 9.26 of the University Regulations for Junior Members (2017), which outlines the requirements students must meet to progress academically.

Under the regulation, undergraduate students must obtain a CGPA of at least 1.00 and satisfy the requirements of their respective schools or departments to advance to the next level. The university stated that there is no provision for probation under the rule.

The withdrawal requirement takes effect after all grades for courses registered during the 2025/2026 academic year have been released.

Students whose CGPAs fall below the required threshold can follow these steps to begin the withdrawal process.

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The first step for students is to check their academic performance through the university’s Management Information System (MIS) Web portal.

Students should review their CGPAs after all grades for their registered courses for the 2025/2026 academic year have been released to determine whether they meet the minimum academic requirement.

Students who fall below the required CGPA should visit the Student Information System (STS) portal at sts.ug.edu.gh/services to begin the withdrawal process.

They must log in using their student identification number and PIN to access the available services.

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After logging in, affected students should select the “Withdrawal Request” option on the portal to initiate the process.

The university’s notice indicates that this is the procedure students should follow to submit their withdrawal requests.

The Academic Affairs Directorate noted that, for certain programmes, the relevant school or department will initiate the withdrawal process on behalf of affected students.

However, the notice did not identify the programmes covered by this arrangement. Students who are unsure whether they need to submit a request themselves should contact their respective College Academic Offices for clarification.

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Students who require further information about the withdrawal directive or the procedure have been advised to contact their College Academic Offices.

The university’s Careers and Counselling Directorate is also available to provide support and guidance to students dealing with academic difficulties.

The university reiterated that undergraduate students must maintain a CGPA of at least 1.00 and meet their school or departmental requirements to progress to the next level. Students who fall below the stipulated CGPA threshold at the end of the 2025/2026 academic year are required to withdraw in accordance with the cited regulations.