A memo is short and straight to the point. An effective memo can be used to convey message in a powerful manner. Whereas a badly written one is sure to cause confusion and speaks badly about the writer.

In every organisation, everyone is busy. There’s no time to be spent on trying to decipher the hidden meaning into memos etc. The skill to writing a memo is thus very important. A memo stays in an organisation, it becomes a letter as soon as it is shared with an external audience.

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In as much as memos can be effective communication tools for decisions and directions. It is not best to use a memo to congratulate, criticize or praise someone. These kind of actions are better appreciated when done in person.

Tips for writing a good memo:

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COST FOR WRITING A MEMO

Apart from the cost of stationery used to write the memo, there isn’t any cost involved. Or maybe some internet charges if you chose to send them out via email.

DURATION FOR WRITING A MEMO LIKE A PRO

Writing a memo should not take a long time. But you should give careful thought to what you want to write, and this could take a while.

TOOLS NEEDED WHEN WRITING A MEMO

SUPPLIES NEEDED WHEN WRITING A MEMO

STEPS FOR WRITING A MEMO LIKE A PRO

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This is the format for writing a good professional memo:

*Note: the heading should be aligned to the top left side of the page. The words TO, FROM, DATE and SUBJECT should be capitalised.

  • between letters and memos